Office hours: Monday – Friday, 7:30 a.m. - 3:00 p.m.
Mailingaddress:1545 East Hwy 108,Columbus,NC28722
Telephone:828-894-2698; 828-894-2971 (FAX)
Partner web sites: http://www.polkschools.org
Welcome to the Polk County Early College. PCEC offers a small, student-centered, rigorous academic community that allows students to be creative,resilient and independent while developing a strong sense of academic and community awareness. As we journey on anotherschool year together,remember that a positive attitude will carry you through the school day andmake things more pleasant for yourself and everyone around you.
All visitors to the Early College should use the front entrance and report to the front desk area.
About Our School
Polk County Early College is a collaborative, innovative high school between Polk County Schools and Isothermal Community College, in partnership with NC New Schools to ensure every student graduates ready for college, careers and life. PCEC operates on a “hybrid” model, with some course work taking place in the classroom and a majority taking place online.
Students are selected to attend Polk County Early College based on an application, academic records, and academic references. Prospective students are welcome to visit.
Early college high school is a bold approach, based on the principle that academic rigor, combined with the opportunity to save time and money, is a powerful motivator for students to work hard and meet serious intellectual challenges. Early college high schools blend high school and college course in a challenging yet supportive program, compressing the time it takes to complete the requirements for a high school diploma and the first two years of college, if so desired.
Polk County Early College began in 2007 in a single classroom at Polk County High School with 12 part-time students. In 2008, the school grew beyond the classroom and moved into the former Polk County Library in downtown Columbus, and the first PCEC graduation was June 2010. PCEC has grown to 63 students enrolled full-time in our program (freshmen through super senior). The class of 2014 will include students who are the first to meet requirements for a college credential upon high school graduation, and all 2014 graduates will have acquired college credit.ICC
Director: Mary M. Greene firstname.lastname@example.org
Technology/Facilitator: DeShannon Briscoe email@example.com
English Teacher/Facilitator: Heather Wright firstname.lastname@example.org
Math Teacher/Facilitator: Lisa Obermiller email@example.com
Science Teacher/Facilitator: Linda Sutton firstname.lastname@example.org
Social Studies Teacher/Facilitator: Matt Roberts email@example.com
College Liaison: Rachel Goettert @isothermal.edu or
The mission of Polk County Early College is to graduate confident, ethically responsible, lifelong learners who are prepared to succeed in higher education and in the changing world beyond.
Produce globally competitive students,
Confident, respectful of diversity, and ethically responsible.
Educators who educate and nurture every child in our
ISOTHERMAL COMMUNITY COLLEGE MISSION:
Improving life through learning.
POLK COUNTY SCHOOLS MISSION:
The mission of Polk County Schools, in partnership with parents and community, is to prepare and inspire each student to be a literate, responsible, productive member of a diverse society who believes learning is a lifelong process.
Behavioral Expectations and Consequences
•Demonstrate courtesy, even when others do not.
•Behave in a responsible manner, always exercising self-discipline.
•Attend all classes, regularly and on time.
•Prepare for each class; take appropriate materials and assignments to class.
•Meet school and campus standards of grooming and dress.
•Obey all campus and classroom rules.
•Respect the rights and privileges of students, teachers, and other district staff and volunteers.
•Respect the property of others, including school property and facilities.
•Cooperate with and assist the school staff in maintaining safety, order, and discipline.
•Promptly discuss classroom misbehavior with the classroom teacher.
•Adhere to the requirements of PCEC and ICC
TYPES OF MISBEHAVIOR
These behaviors are to be avoided at PCEC or other Polk County Schools facilities as well as at Isothermal Community College. Misbehavior may become a part of the students’ records at PCEC and/or ICC. Repeated or constant violations of the policies may result in loss of privileges, parent/guardian conference, and/or unenrollment from ICC and/or PCEC.
•Profanity or other inappropriate language
•Disrespect to faculty/staff or peers
•Marking on furniture, walls, etc.
•Inappropriate displays of affection/physical contact
•Eating in places other than the cafeteria without permission
•Disruptive/unpermitted use of cell phones, music players/headsets, cameras, tablets, toys, noise makers, etc. (especially within a class)
•Use /possession of tobacco in any form or related paraphernalia
•Attire that is determined to be offensive or disruptive to the student body
•Disruption of school
•Damage or destruction of school property
•Theft, damage, or destruction to private property of students or staff
•Assault on a school employee
•Physical, verbal, or emotional abuse of another student
•Possession of weapons or dangerous instruments on the school campus
•Possession of narcotics, alcoholic beverages, drug paraphernalia, and stimulant drugs as well as being under the influence
•Insubordination and repeated school rules violations
•Threatening or aggressive behavior towards other students or school staff
CONSEQUENCES FOR INAPPROPRIATE BEHAVIOR AT PCEC
First Offense*: Warning from faculty/staff
Second Offense: Report to Director
(may include revoked privileges, parent/guardian contact, etc.)
*For serious infractions of misconduct, the director will be immediately notified.
ISOTHERMAL COMMUNITY COLLEGE MISCONDUCT
See the Isothermal Community College Student Handbook (http://www.isothermal.edu/current-students/dean-of-students/assets/student-handbook.pdf) for consequences of misconduct on ICC campus or within a college course.
GRADES and ASSESSMENTS
High school grades are assigned using the NC adopted grading scale which is posted on the school’s web site. Students can ask their high school teacher for a list of the work they have (or have not) completed. Midterm progress reports are sent home for parent signature at the end of four and a half weeks for each 9-week grading period. Report cards are sent home at the end of each 9-week grading period for parent review and signature. Teacher/parent/student conferences can be arranged as needed to support the academic success of each student. NCVPS online teachers may be in contact with students and PCEC.
Please note: College grades will not be sent home until final report card for the semester. Students may contact their instructor, review the course syllabus, and/or check the class Moodle site for information on assignments. While self-advocacy is encouraged, students may include the college liaison in any email correspondence with instructors, and may discuss any concerns.
All high school core courses are honors level. College courses that earn dual credit for high school and college are considered honors level courses in calculation of high school grade point average (GPA), but college courses which do not count toward high school graduation requirements will no longer be calculated into high school GPA (but all college courses will factor into college GPA). Students enrolled in an exit standard high school course or a course that has an End-of-Course test are expected to demonstrate proficiency which requires a performance level of III or IV on the EOC assessment. The converted score made on an EOC test counts 33% of the final grade for the course. Students who do not meet proficiency standards will be reviewed by a panel of teachers to document student work ethics and meeting the graduation standard. Other high school courses may require end of the year testing.
Students will earn 28 credits for their high school diploma. Some of the required credits and all electives are typically college courses. Early College students must meet all exit standards for graduation, which include the successful completion of a senior project for Polk County Schools as well as the graduation portfolio (if applicable) for Isothermal Community College.
College courses may require pre-requisite college-ready testing, which may be achieved through placement testing and/or other benchmark test scores (PSAT, PLAN, ACT, SAT).
Each college instructor provides a syllabus which includes the instructor’s grading scale which may or may not be the same as the PCEC grading scale. Homework for college courses can be referenced by reviewing the course syllabus and/or Moodle site. Students may be able to work in peer groups during seminar to complete and review college course work (although individual assignments and efforts will be expected).
Transfer credit is not earned for a college course in the event of a D or an F. These courses have to be retaken to meet the college credit requirements for an Associate in Arts degree. Students repeating courses may face other consequences at PCEC, including college-course academic probation or college-course suspension (please speak with the director for more information).
Students may earn 65 credit hours to complete course requirements for an Associate of Arts degree from ICC. A list of the required and elective credit choices can be found on the ICC web site or from the College Liaison. Please note, due to distance, PCEC students will typically complete a sequence of courses offered online to complete the A.A. degree (see PCEC Program of Study included in this handbook).
An Associate of Science degree may be possible, but would require individual transportation to ICC campus. Likewise, other educational opportunities may be available for students through ICC’s curriculum or continuing education program at Isothermal’s main or Polk campus as available, but may require additional registration steps, individual transportation, and costs may or may not be covered by PCEC.
Students who are not performing at a C level in any graded high school or college course will be placed on Academic Probation. Staff will monitor and provide support for these students on a regular schedule to preview and review student work. Students may also be required to attend tutoring or additional study time. Students who do not improve may be removed from college courses, and an evaluation may be made of their potential to complete at PCEC as we realize the program may not be suited for every student.
Note: College GPA while at PCEC can (and will) affect future college acceptance and financial aid (scholarships, grants, and/or loans) so do take it seriously. Your record now transfers with you.
NOTE: This applies to non-weather related closings as well.
If Polk County Public Schools closes, delays, or dismisses school early due to inclement weather, Early College students are also dismissed.
If ICC is closed but PCPS schools are in session, Early College students are expected to be at school.
If PCPS is closed but ICC is in session, it is the responsibility of the student, parent, or guardian to provide access to online ICC classes, and/or transportation to and from live ICC classes if they areon Isothermal’s campus (ICC classes taught at PCEC will follow PCPS closings, although alternative assignments will be assigned to “make up” missed class time).
The Early College calendar is planned to match more closely the begin/end dates for ICC fall and spring semesters. PCEC important calendar dates are provided at the end of this handbook and the full calendar is available online at http://www.polkschools.org
Food and Drink
Lunch is delivered for Polk County Early College from Polk County High School. Students are also welcome to bring their own meals, and a refrigerator and microwave are available for student use. Items are regularly available in the school cafeteria for students who wish to eat before school starts or during breaks, and drink and snack vending machines are also available. Students may qualify for free and reduced meals if the appropriateforms are submitted to the PCEC.
Early College students will complete Driver’s Education when it is offered at Polk County High School or during the summer. Information will be provided, or parents may contact the director to request information about the class dates. All NC rules and regulations related to Driver’s Ed apply to Early College students.
Students are expected to make choices that promote their own safety and the safety of others at school and school related activities on and off the school campus. Students are expected to avoid behaviors that may jeopardize their academic success and to act maturely and with integrity.
In addition to this handbook and the Polk County Schools regulations, Early College students are expected to follow all Isothermal Community College guidelines for student conduct. These rules can be found in the ICC Student Handbook.
All Early College students and staff members have the right to feel safe at school. Concerns about safety or anything that might place a student or staff member at risk should be reported immediately to the director or any staff (894-2698), or at Isothermal Community College to campus security (828-298-5850). In the event of an emergency, dial 911 directly.
Any student who needs medication on a regular basis must document the need with the director. Medication willbe stored in the office area in a locked container, with thestudent’s name and relevant information. Please speak with the director for directions on brining medication. Students will not be given or allowed to take medication without notification from a parent/guardian to PCEC.
Students who have chronic illnesses such as asthma or seizures should providethe school with documentation of the illness, procedures to follow if studentsexperience attacks due to their illness and emergency contacts to assure thestudent gets proper medical attention.
Severe allergies and related information should also need to be documented.
It is against the law, and therefore, against school rules for any student toengage in hazing, bullying or harassment of another individual. These activitiesinvolve emotional, mental, or physical harm caused to another person. Any form of hazing, bullying, or harassment will not be tolerated whether person toperson or through electronic means. Concerns or suspicions should be reportedto the director or a staff member (894-2698), or on Isothermal Community College’s campus to campus security (828-298-5850).
Polk County Public Schools aretobacco free campuses. Students in violation of the tobacco-free rules will besubject to discipline. Even if a commuting student is of legal age, students at Isothermal Community College campus(es) are representatives of Polk County Schools and are still acting as PCEC students.
It is illegal and therefore against school rules, for any student to possess use, transport, or be under the influence of any drug, alcoholic beverage, or intoxicant of any kind at any of the following places:
1.On school campus (including Isothermal Community College), before, during or after school hours.
2.Away from school premises at any school sponsored event of any type.
3.At any school bus stop or on any school bus.
Students involved in the use or possession of alcohol, narcotics, or illegal drugs will be prosecuted to the fullest extent of the law and disciplined to the fullest extent including recommendation for long-term suspension. The school will take whatever steps are necessary to have a drug-free school.
By law, principals with reasonable suspicion may search students’ vehicle anditems they bring on campus including cell phones, pictures, voice mail, email, andtext messages. Students who fail to comply with such searches can be subject todisciplinary action and/or referred to law enforcement.
Some violations including but not limited to the following, can result in immediateremoval from the Early College and/or Polk County Public Schools.
1.Coming to school under the influence, or involvement in the distribution, possession or use of unlawful drugs or alcohol.
2.Possession of a weapon (including pocket knives) at school.
3.Sexual harassment, or any form of sexual activity.
4.Fighting, hazing, or harassment.
5.Disruption of school, including bomb, personal, or other threats.
6.Refusing to follow instructions of PCEC or ICC staff members including refusal to work on classroom assignments.
7.Providing false information for enrollment procedures for both PCEC and ICC.
8.Other violations of NC criminal statutes.
Students can ride a school bus from their home to school. The bus will let the student out at the cross walk at Polk County High and from there they can walk to our building.
Parents/guardians may choose to drive students to campus. The car rider drop off and pickup area is located at the front entrance of the building. Students should arrive by 8:00 a.m. to be ready for morning announcements and classes to begin at 8:10 a.m. Bus riding students will leave PCEC at 2:51 p.m. to walk to the high school bus parking lot to catch the bus. All car rider are free to leave at the same time.
If student transportation is different from normal arrangements, parents are responsible for providing a note that explains the change. This information may be filed at PCEC for future reference for attendance purposes.
When students have earned their driver’s license, they may be able to drive to PCEC. This is a privilege, not a right, and can be suspended at any time. Students may park in the "ARC" parking lot beside the school.
Students who drive to school are not allowed to take other students off campus without the written permission of both the driver’s parents/guardian and the other students parents/guardian. Student drivers are not allowed to leave campus for any reason during the school day between 8:10 a.m. and 2:51 p.m. unless school related.
Students leaving campus must have parent permission (written or verbal over the phone to PCEC personnel), and must sign out. Please note there is almost always something productive which can be accomplished during the school day, so students are expected to be in school regularly and through-out the school day. Leaving will affect class absences (see Attendance below), and absences correlate to class performance.
Some students (limited to Seniors or Super Seniors) may have classes at Isothermal’s main campus (286 ICC Loop, Spindale, NC 28160; http://www.isothermal.edu/about/directions.html) or choose to take a class through continuing education at Polk Center (1255 West Mills Street, Columbus NC 28722). Transportation for such classes will be the responsibility of the student/family
When traveling for school purposes with PCEC, Polk County Schools travel policies apply (see director for details). Students enrolled in classes which meet on Isothermal campus who attend a trip should follow guidelines of their instructor and ICC. It is the students’ responsibility to inform other classes of their travel/upcoming absence in advance, and note that the absence will most likely be counted from college classes - it is the students’ responsibility to ask for notes, make up work, and so on.
The student school day is 8:10 a.m. to 2:51 p.m. It is important that students are in attendance for all their classes on a regular basis. If at all possible, parents are encouraged to schedule appointments before or after school hours or on days when school is not in session.
Days when Polk County Public School is closed, such as Veteran’s Day, but ICC is open, it is the responsibility of the student and parents/guardian to provide access to online college classes (often students may work ahead in preparation) and/or provide transportation to ICC for attendance in college courses on campus. Days when ICC is closed, but PCPS is open, students are expected to be present for the entire day at PCEC.
PCEC students who are taking only college classes may be required to periodically “check-in” with PCEC staff or to attend certain school events. Such students will especially need to be checking their school email accounts regularly for announcements and provide any contact information updates. They are expected to begin classes on the first day of the ICC school calendar and attend throughout the semester. These students will be Seniors or Super Seniors only. Note: Schedule changes or other forms or adjustments must be approved and take place through the liaison (firstname.lastname@example.org email@example.com, 828-395-4159), and are subject to PCEC director approval; no changes or forms should be directly to ICC offices on campus.
Taking classes on campus is a privilege and not a right (regardless of intended college credential), and may be revoked at any time due to misconduct, attendance issues, performance, etc.
Students may be allowed up to 5 absences per class per, and documentation of absences must be provided in a note from the parent or doctor for future reference if questions about attendance should arise. Students who miss additional days will participate in attendance makeup sessions that require hour-for-hour make up time for each class missed. The makeup sessions will be arranged before/after the regular student day.
Attendance expectations for ICC courses require students to participate on a regular basis and may vary by instructor. Any course where a student is dropped due to academic or attendance issues must be retaken unless extenuating circumstances have been approved.
College professors do not generally distinguish between “excused” and “unexcused” absences, even for school events. Students should follow up with peers and instructors for notes, assignments, etc. It is generally a sign of courtesy and respect to inform instructors of intended absences, preferably beforehand but at the least as soon as possible afterwards.
In online classes, there is normally the ability to work ahead; therefore, there is generally less acceptance of missed deadlines. Please be sure to allow extra time to complete assignments rather than waiting to the last moment to ensure there are not technical errors or other barriers which may prevent students from participating or meeting deadlines.
LATE ARRIVALS/EARLY DEPARTURES
There are times when students must arrive late or leave school early due to medical, dental, or other issues. Parents who bring students to school after 8:10 a.m. should call in advance to let PCEC know the student will be late, and send a note with the students as to the reason for being tardy. Students must sign in and give the time and a reason for being late. If a student must be picked up before 2:51 p.m., parents must come to the main office to sign out their student. A note documenting either a late arrival or early departure must be on file in the main office for future reference in case questions about the PCPS attendance policy arise.
There are no bells at PCEC. Teachers begin and end classes according to scheduled times. Coming to class late is disruptive to the learning environment. Permission from a teacher is needed in order for students to be out of class during the class period. Students must arrange in advance for getting permission from the teacher they need to work with for academic support. Habitual or excessive tardiness can result in loss of privileges, additional tutoring or make-up time, or convert to absences. Three (3) tardies equals one (1) absence.
It is the responsibility of the student and their parents/guardian to be on time to catch the Early College bus at PCHS. Missing the Early College bus is not an excused tardy or absence.
Appropriate use of Technology
PERSONAL ELECTRONIC DEVICES
Devices such as iPods, cell phones, video games, cameras, etc., should not be in use during class and should not disrupt others during other periods. Electronics are a privilege to be earned, not a right.
As with other personal property, cell phones, voice messages, emails, photographs, and text messages can be searched if the director or staff has reasonable suspicion that they have been used in a disruptive or harmful manner.
Main page ► Managing a Moodle course ► Activities ► Assignment ► Using Assignment
What options are there for submitting work in Moodle?
The standard ways students can submit assignments are:
- File submissions (students submit a file for assessment)
- Online text (students can type their responses directly in Moodle)
- Submission comments
- It is also possible to use the assignment module for grading an "offline assignment", ie, one where work is done outside of Moodle. This is done by simply unchecking the above three options.
- If you're not sure which assignment type best suits your needs, look at the section below #Which submission type suits you best?
How do students submit their assignments?
The first page students will see when they click on the assignment activity link from the course page will display the assignment name, description and the submission status. The first time a student views the assignment it will look like this:
Student view of assignment
The submission status section includes:
- Submission status
- Grading status
- Due date
- Time remaining
- Last modified
- Submission details
As they progress through the assignment the Submission status and Grading status will update and the Last modified date will appear.
Example of submitted and graded assignment
If the student uploaded a file which the teacher has annotated, this will be made available in the feedback section. The student can search through the document and filter specific comments.
Student view of graded pdf file
Searching and filtering comments in annotated pdf
Submission statuses include:
- Nothing submitted for this assignment
- Draft (not submitted)
- Submitted for grading
Grading statuses include:
To submit a file submission, students complete the following steps:
- Click the ‘Add submission’ button to bring up the file upload page.
- Upload the relevant file into the submission. They are able to ‘drag and drop’ the file into the submission box.
- Click ‘Save Changes’.
There should now be a Last modified date and the file(s) uploaded will also be displayed. Depending on how the assignment is setup the status will either read ‘Submitted for grading’ - in which case no further action is need, or ‘Draft (not submitted)’.
- If changes are required, click on ‘Edit my submission’.
- Once ready to submit, click ‘Submit assignment’.
Note that once the assignment is 'submitted’ no further changes are allowed.
Student view when adding a submission
Student view once file is uploaded
Student view when submitting assignment
Note: Depending on how the assignment is setup students may see both a file submission page and an online text editor.
To submit online text, students complete the following steps:
- Click the ‘Add submission’ button to bring up the online text editor page.
- Type the relevant text into the text editor, or paste from a previously written file.
- Click ‘Save Changes’.
There should now be a Last modified date and the first 100 characters entered will also be displayed. Depending on how the assignment is setup the status will either read ‘Submitted for grading’ - in which case no further action is need, or ‘Draft (not submitted)’.
- If changes are required, click on ‘Edit my submission’.
- Once ready to submit, click ‘Submit assignment’.
Note that once the assignment is 'submitted’ no further changes are allowed.
Depending on how the assignment has been setup, there may be a section where students can leave submission comments.
Grading and feedback
When students have submitted their assignments, they can be accessed by clicking on the assignment activity. This will bring up the Grading Summary page.
The Grading Summary page displays a summary of the assignment, including; number of participants, number of drafts, number of submitted assignments, due date and time remaining.
Clicking 'Grade' will take you to the first student in the list so you can start grading individually. Clicking 'View all submissions' will take you to the grading table where you see all students.
The Grading Table contains columns of information about the student, the status of their submission, a link to grade their submission, a link to each submission and feedback comments and files (if enabled).
A dropdown menu accessed from the 'Options' section allows you to filter submissions so you can for example quickly see which students have not submitted yet.
Allocating submissions to markers
If you need to divide submissions between more than one person, you can apply Groups to the Assignment and let markers know which Group(s) to mark. Note that because Group membership is not itself anonymised, this may make anonymised submissions that bit less anonymous, though as long as the Groups aren't very small this should be acceptable.
An alternative is to use Marking Allocation - this allows anyone with a Tutor role to allocate one marker to each submission. This works particularly well if marking is allocated by subject specialism.
If you will be assigning grades to student work, you may want to take note of the submission status before you begin the marking process. If you have required students click the Submit button, you may find that some submissions are still marked as Draft (not submitted), meaning the student has either uploaded a file(s) or entered some text, but has not clicked ‘Submit assignment’.
If it's after the due date and you are about to commencing marking that you use ‘Prevent submission changes’ to stop students from making changes to their assignment. You can do this one by one by using the icon in the Edit column.
Or you can select two or more students by putting a tick in the select column and going to 'Lock submissions’ from the With selected menu under the grading table.
Likewise you can also revert a student's submission to draft if they have uploaded the incorrect file. Instead of selecting ‘Prevent submission changes’ select ‘Revert the submission to draft’, or place ticks against selected students and choose 'Revert the submission to draft status' from the With selected menu under the grading table.
Prevent submission changes dropdown
If the submission setting 'Attempts reopened' is set to 'Automatically until pass' and a submission is graded below the grade to pass, then then submission is automatically unlocked when the grade is saved. Similarly, if the submission setting 'Attempts reopened' is set to Manually, and a teacher selects 'Allow another attempt, then the submission is automatically unlocked. (Prior to 3.0.3, the submission need to be manually unlocked.)
Overriding assignment deadlines
in Moodle 3.2!
A teacher can override a deadline for an individual or group from the assignment settings link (gear menu in the Boost theme or Assignment administration other themes.) See the screencast Assignment overrides for a demo.
When adding overrides for a group, it is possible to have one group override trump another. This is achieved by moving the override up/down on the group overrides page:
In this situation, a student in both groups (e.g. Frodo Baggins) will have the override from "The Council of Elrond" applied. By pressing the arrow icons on the right, the override for "The Fellowship" can be moved to the top of the list, and will have higher precedence.
Note also that if there exists a user override for a student, it will always take precedence over any group overrides.
If an assignment has a deadline, a teacher can grant individual or group assignment extensions by selecting the Edit link next to a particular student or group.
- To grant an extension, open the assignment
- Click on "View all submissions"
- Locate the student who is to be allowed to submit after the "Cut-off date"To
- Click on the adjacent "Edit" drop down menu and select "Grant extension"
- Set the extension date and time. The student's or group's name is also shown on this screen.
- Click on "Save changes".
Quick grading allows you to enter numeric grades directly into the grading table, bypassing the more detailed grading interface. Please note:
- if you want to give feedback, you need to use the more detailed Grade interface.
- Quick grading is incompatible with advanced grading e.g. Rubrics, and is not recommended when there are multiple markers.
- Submission comments are a two-way private conversation between a student and staff and are visible to students immediately i.e. markers use the grading interface to give feedback, not the submission comments.
To access the Quick Grading interface, from the Grading Summary page click 'View all assignments'; the Grading Table displays. Scroll to bottom of the page to configure Options, and check the box for 'Quick grading'. While you're down there, you can also set the number of assignments to display per page, filter the assignments e.g. to see who has not submitted, unmarked assignments, etc.
When you are ready to Quick Grade:
- You can enter grades directly into the grading table.
- Scroll to the bottom of the grading table and click 'Save all quick grading changes'
- A confirmation displays.
Grading individual submissions
If you have enabled File Feedback in the Assignment settings and wish to upload either the marked student assignment, a completed text based feedback document or audio feedback, click on the green tick in the Grade column (or use the icon in the Edit column and select Grade).
This brings you to the Student Grading Page where you can give grades, feedback comments and feedback files (if enabled in the Assignment settings). You can use drag and drop to upload feedback files.
If the student has uploaded a PDF, docx or odt file, or if you set 'Comment inline' for an online text submission, then their submission will be displayed on the grading screen, allowing you to annotate it (requires Ghostscript for PDF and unoconv for docx and odt files), using a variety of tools, stamps (if uploaded by the admin) and comments which may be saved to a comments bank. When the annotations are complete, clicking to save the changes will result in it being displayed to the student as part of their feedback.
Comments may be added and then saved in a quick list for future use (1) Click the paper/magnifying glass icon to the right of the page selector to filter comments you have already added to the work(2):
- In the Search comments pop-up window, enter the term you would like to search for in the Filter comments... box.
- Clicking on the comment will take you to the part of the paper where that comment has been added.
1.Saving and re-using comments
Note: To ensure that comments display to students as the marker intends, do instruct students to download the annotated PDF rather than just previewing it. Preview sometimes displays comments in a way which obscures the original text.
The review panel and / or the grading panel may be collapsed by clicking the icons at the bottom right of the screen.
Controlling when to notify students of graded work
Notifying as you mark
If you need to notify individual students, one by one, as you mark, the Notify students checkbox is available when grading individual submissions. Choose Yes to notify the student immediately or No to grade without notifying the student. Assuming you are not hiding grades in the ways outlined below, then Moodle will send a notification.
Note: How students receive Moodle notifications depends on your local default settings, and any changes students have made to those.
Keeping grades hidden until a release date
Or if you need to keep your grades and feedback hidden from students until marking is finalised, and then release them to all students at the same time, there are two alternatives.
The first is to hide the item in the Gradebook. This way is best if there is only one marker and no exceptional circumstances (i.e. you don't need to keep any students' marks hidden). Use it as follows:
- In your Moodle course Settings, click on Grades; the Grades page displays.
- Click View, then Grader report; a grid of participants and gradeable items displays.
- Find the column for the assignment (Grade item) whose grades you wish to hide, and click its Eye/Hide icon; the Eye icon displays with a strikethrough which means the grades are hidden from students.
- To reveal the grades to students, you can either:
- Remind yourself to return here and click the Eye/Show icon again; when it displays without the strikethrough the grades will be shown to students. With this option you need to remember to change the setting at the time.
- Or if you prefer to set a time for the grades to be automatically revealed, click on the Cog/Edit icon to display settings for that grade item, then click the Show more link to display extra settings. For Hidden until click its checkbox and configure its date. With this option you need to get your marking done on time (or remember to come in and change the date to give yourself more time).
- To notify students that marks and feedback are available, use e.g. the Announcements forum.
Note: If you use this approach do communicate with any colleagues and remember to reveal the grades ultimately, since if grades remain hidden they can confuse the final grade calculations.
The alternative approach to releasing marks to all students at the same time is to enable Use marking workflow in the Assignment's settings. This way is best where there are multiple markers and/or exceptional circumstances causing you to withhold some marks. Use it as follows:
- Set up your assignment with Marking Workflow enabled (avoid enabling it after marking has started).
- When ready to release marks, click on a link to your Assignment and from its summary page click View all submissions; a page with the Grading Table displays.
- Scroll down to Options and ensure Quick grading is enabled by clicking its checkbox; the page reloads with some extra options.
- Also in Options, configure Assignments per page to display all your assignments, or as many as possible.
- Scroll back up again and click the checkbox in the column heading Select; all records display selected (and you can deselect any individual records you may need to keep hidden).
- From the With selected... menu choose Set marking workflow state, then click Go, and confirm if prompted; the Marking workflow state menu displays on a page.
- From the Marking workflow state menu, choose Released.
- To have Moodle send students a notification that grades and feedback are available, set Notify students to Yes.
- Finally Save changes.
(If you would like the Moodle Assignment to have a setting for releasing grades and feedback to students please vote for MDL-18722.)
Offline marking - downloading and uploading multiple grades and feedback files
If you don't have an internet connection or prefer to grade outside Moodle, you can do so (including with anonymous submissions). These easy stages explained below:
- Download the submissions
- Download the spreadsheet (grading worksheet) to record grades.
- Grade and annotate (if applicable) the submitted work.
- Upload the completed grading worksheet.
- Upload the annotated submissions (if applicable).
Note:You cannot upload marks and feedback to Moodle if you have enabled Rubrics or Marking Guides.
Before you start, enable the multiple file upload settings
Go to the settings of that assignment. For Feedback types, ensure that the Moodle Assignment settings, Feedback comments, Feedback files, and Offline grading worksheet are ticked.
Downloading student submissions
You can download a zip file containing all of the assignment submissions by selecting ‘Download all submissions’ from the 'Grading actions' menu at the top of the grading table, or in the settings menu.
File submissions will be downloaded in the format uploaded by the student. Online text submissions will be downloaded as html files. Each file in the zip will be named with the student first and last name followed by a unique identifier (not the user ID number).
If each submission is more than a single file, then submissions may be downloaded in folders by ticking the option 'Download submissions in folders' (below the grading table). Each submission is put in a separate folder, with the folder structure kept for any subfolders, and files are not renamed. Each folder will be named with the student first and last name followed by a unique identifier (not the user ID number).
You can also download selected assignment submissions (rather than all of them) by selecting the ones you want and then choosing 'With selected....Download selected submissions'.
Download the Grading Worksheet to record grades
- Next, to download the spreadsheet in which you'll enter the grades and brief comments, return to the Moodle Assignment page and from its Grading action drop-down menu choose Download grading worksheet and save that file (keep its csv file format).
Note: Helpfully that downloaded worksheet will contain any existing grades and summary comments which have already been given for that assignment i.e. if marking has already started. However, to see pre-existing comments fully you may need to set your spreadsheet to 'wrap text' within cells.
Grade and annotate (if applicable) the submitted work
After downloading the submissions and the grading worksheet:
- Open a downloaded assignment file to assess it.
- Open the csv file in a spreadsheet editor e.g. Excel.
- For that student's record (if anonymous, a number corresponding to the submission file name will display), enter grades in the Grade column and summary comments in the Feedback comments column for each student.
- Leave the other data untouched unless you know exactly what you're doing.
- Repeat as needed.
- Save the csv file.
Note: Take care to enter data in the correct column of the spreadsheet.
If you are annotating the submissions to return to students as feedback:
- Open a downloaded submission.
- Carry out your annotations.
- Save it in its original place i.e. the folder corresponding to that student.
- Repeat as needed.
If you have separate feedback files to upload to students:
- Save these within that student's folder.
- You can give students multiple feedback files in this way e.g. annotations on their work along with a separate pro forma.
Note: Don't change the name or location of the folder - Moodle needs this information to allocate the files correctly.
Compress (zip) all the feedback files:
- Locate the folder containing the feedback files in Moodle, select them all (Ctrl+A within the folder), then zip them:
- Windows: Right click one of the selected files and Send to > Compressed (zipped) folder.
- Mac: Right Click (or Ctrl+click) one of the selected files and click Compress.
- They are now ready for upload (see below).
Upload the completed grading worksheet
When you are ready to upload grades and summary feedback:
- Click on the assignment name on the Moodle course homepage to access the summary page and click View/grade all submissions.
- From the Grading action drop-down menu choose Upload grading worksheet.
- Click Choose a file... and upload the grading worksheet to Moodle, or drag the csv file to the arrow and wait for the file name to appear in the box.
- There is a checkbox to overwrite records that have been modified more recently in Moodle than in the spreadsheet - only check this if you want to spreadsheet to overwrite all Moodle records, including ones made more recently than the spreadsheet.
- Click Upload grading worksheet; a Confirmation box displays the students grades and feedback that will be imported - check this carefully.
- If you are ready to proceed, click Confirm; a summary of updates displays.
- Click Continue.
Upload feedback files (if applicable)
- Click on the assignment name on the Moodle course homepage to access the summary page and click View/grade all submissions.
- From the Grading action drop-down menu choose Upload multiple feedback files in a zip.
- Click Choose a file... and upload the zipped assignments file to Moodle, or drag the compressed/zipped file to the arrow and wait for the file name to appear in the box.
- Click Import feedback file(s).
- The Confirmation box will list all the feedback files and student names that will be imported.
- Click Confirm; the next screen summarises the changes.
- Click Continue.
- From the page containing the Grading Table, you can check your feedback files by enabling Quick grading (see Options at the bottom of that page) and scrolling horizontally, if needed.
For an assignment with no file submissions, see the discussion upload feedback files without student file submissions for details of what to do.
Give the same feedback file to multiple students
If you have high level feedback you want to give to an entire cohort, it is generally a good idea to give this feedback in the context of the assignment, rather than e.g. separately via a Forum. Moodle allows you to select some or all students and attach a single, common feedback file to their assignment feedback. This common feedback will appear to each student along with any other individual feedback files you have prepared for each.
- Prepare the single file of feedback.
- Click on the link to the Assignment; its summary page displays.
- Click View all submissions; the assignment's Grading Table displays.
- Use the checkboxes to select all or some students to receive the feedback (you may first prefer to configure the Grading Table to show as many students as possible on a single page).
- Underneath the Grading Table click the With selected... menu, choose Send feedback files, then click Go; a page displays a list of selected students above a file upload area.
- Upload the file of feedback you prepapred, or drag it to the arrow and wait for the file name to appear in the box.
- Click Send feedback files; the Grading Table displays again.
- Check your file is in place by scrolling horizontally to the Feedback files column.
Which type of assignment submission suits you best?
You want students to type shorter or longer responses directly online
- Set Online text to Yes. This works well for younger children who will only manage a sentence or two and works just as well for higher education students who write more.
- Advantage - quick for the student to get started; no need to use a word-processing program and upload the file. The text is saved on a regular basis so it will be preserved if the student loses the page for some reason.
- Disadvantage: if the word count is expected to be large, setting Online text to No and File submission to Yes might be a better option.
You want students to submit work you can download in a specified program
- Set File submission to Yes, set the number of files you will allow using the Maximum number of uploaded files setting and the file sizes by using the Maximum submission size setting.
- Advantage - better than students emailing work as the whole class's work is collated in one space on your course. Markers can provide comments directly on the student work.
- Advantage - with "Attempts reopened" enabled, teachers can see the progression through various drafts of a student's work.
- Disadvantage - assignments must downloaded to be viewed (but they can be downloaded in bulk) and the teacher needs the appropriate program to open them.
You want students to submit files at different times for a project
- Set File submission to Yes, and use Maximum number of uploaded files to set the maximum number of separate files they can upload
- Advantage - all project files are in one assignment area for grading so they get a single grade.
- Disadvantage - all project files are in one assignment area for grading - so they can only have a single grade!
You want students to write a response to a video/sound file/image
- Set up an assignment allowing online text submission and get students to use the Moodle media icon to add video/sound/image files.
You want students to answer a series of questions on a video/sound file/image
- Investigate the Quiz module. Assignments are really just for a single question.
You want to grade work students have done offline
- Uncheck the submission types when setting up the assignment. Students won't be required to do anything but you can use the assignment to grade them for work done outside of Moodle.
You want to view, comment on and send back students' assignments
- Set up an assignment allowing file submissions.
- Advantage: useful for teachers who like using the "comment" options in word-processing programs for example. If you have Ghostscript enabled on your server and the students upload PDF files, you can annotate them inline. See the section Annotating PDF files below.
- Disadvantage: if students upload other file types, you have to download them, comment and then re-upload them.
- Although previous versions of Moodle allowed the Submission comments submission plugin to be toggled, this is no longer the case. If comments are enabled site-wide, students will be able to add submission comments; if comments are disabled site-wide, students will not be given the option to add submission comments.
You want to allow students to redraft and decide when to submit the work
- In the settings set Require students click submit button to Yes. Students can then control when their draft work is submitted to the teacher.
You want students to keep an ongoing journal or do an iterative assignment
- In the settings set Require students click submit button to No. Students can continue to make changes to their assignment and at no point do they 'submit'. If the work will be graded at some point it is recommended that either Prevent late submissions is set to Yes to ensure that no changes can be made after the due date, or all submissions are locked when grading commences to ensure that the work is not altered during grading.
- Advantage: the work remains in one place and is constantly improved, graded (if needed) and improved again.
- Disadvantage: there is no record/history of previous attempts (such as with the Wiki). The online text assignment does not replicate the display of a journal or blog where each new entry is additional to the previous ones.
You want students to submit work in groups
- In the settings, set "Students submit in groups" to Yes. If you just do this, then once one student has submitted, the assignment will be flagged as submitted even if the others haven't contributed. If you want to ensure everyone has an input, set "Require students click submit button" to Yes and then change "Require all group members to submit" to Yes. The assignment will only be classed as submitted when each member has contributed, and once one student has submitted, the remaining members's names will be displayed for the group to see who still needs to add their input.
You want to grade students' work anonymously
- In the settings, choose "Blind marking". When students submit assignments, their names will be replaced by randomly-generated participant numbers so you will not know who is who. Note that this is not totally blind marking because you can reveal their identities in the assignment settings and you can work out identities from the logs - so this might not be suitable if your establishment has very precise privacy requirements.
You want to read and grade student assignments offline
- In the settings, choose "Offline grading worksheet". When students have submitted, click "View/grade all submissions" and you can download their assignments from the link "Download all submissions" and download the grading sheet from the link "Download grading worksheet". You can then edit grades and re-upload the grading worksheet. You can also upload multiple feedback files in a zip from this drop down menu. See Assignment settings for an explanation of how to use the "upload multiple feedback files as zip" feature.
You want to hide students' grades until a time of your choosing.
Use 'marking workflow' as explained in Assignment settings
You want to moderate other colleagues' marking or allocate certain teachers to certain students
Use 'marking allocation' as explained in Assignment settings
Keeping records (archiving, exporting, backing up)
When students unenrol from a Moodle area, their records become invisible through the Gradebook interface. In order to have the information to hand, departments or course teaching teams may need systems in place to keep their own records for the data retention period required in their particular context. There are two separate procedures for exporting student submissions and marks.
To export marks (with or without feedback):
- Go to your course administration block and click Grades.
- From the Grader Report Settings block, select Export; a menu displays.
- From the menu, if you need easy viewing and running calculations you probably want to select one of the spreadsheet formats; a page of export settings loads
- Use the Visible Groups pulldown menu to limit the export to specific groups, as required
- In Options, you indicate whether feedback comments are included
- In Grade Items To Be Included lists you can, if required, omit particular Activities from the report
- When you've finished with the settings, click on Submit; a preview of your export displays
- Click on Download to export to the format you chose, and save the file.
To download the original student submissions:
- In your course area, click the link to the Assignment whose submissions you want to download.
- Click on the link to View/Grade all submissions; the Grading Table will load.
- Click the link to 'Download all submissions' and save the file.
Tips and Tricks
- Want to use an Assignment activity again in another Moodle site? Use the backup and restore options.
- Want to use an Assignment activity in another course you teach? Use the Import function in the course administration block.
- Moodle will sometimes appear not to be uploading a resubmitted assignment - you seem to be downloading the original assignment. This is a cache issue, in short, go to "Tools > Clear Recent History" in Firefox or "Tools > Delete Browsing History > Delete Temporary Files" in Windows Explorer. The newer file will then appear.